architecture/Interior Design Administrative assistant
Gorman Richardson Lewis Architects is currently hiring a Full-Time Architecture/Interior Design Administrative Assistant to work on-site at our office in Hopkinton, Massachusetts.
Function:
Responsible for supporting Architectural and Interior Design staff, particularly project managers (PMs). The ideal candidate is one that is eager to learn and take on additional responsibilities.
Project support includes but is not limited to the following:
Supporting PMs with organization of project documentation; design and construction phase documentation, such as submittals, field reports, meeting minutes, and project logs. Posting documents to websites for bidding and document distribution. Formatting, drafting and proofreading documents for PMs. Creating and editing AIA documents. Maintaining the electronic project file by saving files to the network that are received through email and project websites. Ordering project samples.
Support for general office functions as required.
Education:
Associate or Bachelor’s degree or equivalent related field experience
Experience:
Administrative staff member with 3 years of prior experience in administration preferably in the architecture/design/construction industry
Knowledge & Abilities:
Substantial interpersonal skills, excellent communication capabilities
Adaptability in a fast-paced work environment and ability to multitask
Ability to work as a team member and alone, is self-directed and proactive
Substantial knowledge in the use of MS Office, grammar, punctuation and writing techniques
Knowledge of office practice for answering and managing phone calls, receiving visitors, managing incoming and outgoing packages
Working knowledge of architectural practice and related engineering fields is a plus
Key Software:
MS Office, Bluebeam, AIA software, Adobe
Reports To:
Principals/Project Managers
Works With:
Architectural and Interior Design Staff/Marketing/Principals as needed
If interested, please send cover letter and résumé to: Marc DiPilato – mdipilato[at]grlarchitects.com
Serious inquiries only. No agencies please.